Billing cycles off the bill-through date
Every line on every agreement knows when it was last billed. When a cycle comes due it lands in a queue to review, so the bookkeeper approves invoices instead of building them.
- One-click PDF invoices
- Online card payments through Stripe or Square
- Payments, credits and voids
- Fuel billing and damage charges
- Customer statements and aging
- Sales tax for Canada, the US and Mexico
- Your own invoice numbers and branding
Service and sales on the same books
Service calls bill on the agreement or as their own invoice. Mark a rented unit sold and invoice it, or sell from a parts catalogue priced at cost plus your company markup.
Paid by card, booked automatically
Connect your own Stripe or Square account and every invoice can be paid online by card, Apple Pay or Google Pay. The payment is recorded and the invoice marked paid as soon as it clears — no re-keying from a terminal slip. Customers who prefer to pay from their bank get your Interac e-Transfer® details and the invoice number to quote.
- StripeStripe
- SquareSquare
- Visa
- Mastercard
- American Express
- Apple Pay
- Google Pay
- Interac e‑Transfer®Interac e-Transfer
Customers can see their own invoices
With the customer portal, customers look up their own invoices and rentals, and pay them, instead of calling the office for copies.
See Rental Pilot in action
Questions
- Does Rental Pilot bill customers automatically?
- No. It prepares each billing cycle from the bill-through dates, and nothing is invoiced until a staff member approves it.
- Which sales taxes are supported?
- Sales tax for Canada (GST/HST/PST), the United States and Mexico.
- Can I bill fuel?
- Yes. Fuel can be logged in the field and billed on the agreement.
- Can customers pay invoices online?
- Yes. Connect your own Stripe or Square account and customers can pay by card, Apple Pay or Google Pay from the invoice email, a pay link or the customer portal.
Related
Try it on your own fleet
Every plan starts with 30 days free. Set up your team, load your equipment, and write your first rental agreement today.
Start your free trial →Stripe, Square, PayPal, Helcim, Clover, Moneris, Authorize.net, Visa, Mastercard, American Express, Apple Pay, Google Pay, Klarna, Affirm and Afterpay are trademarks of their respective owners. Interac e-Transfer is a registered trademark of Interac Corp. Rental Pilot is not affiliated with or endorsed by them.